Key storage in hotels

Ensuring the safety of guests and their property is a priority for any hotel. Hotel management must develop a system for monitoring and managing access to various types of premises on its territory. These include service premises, maids' rooms, rooms, warehouses, and offices. This requires differentiation of personnel access rights to these zones.  

That is why great importance is attached to the storage and administration of keys in the hotel.  

hotel key holding

Hotel staff are responsible for the keys issued to them. To control the keys, daily entries are made in a special logbook about employees taking keys to different types of rooms. Each time a key is taken and handed over, the date, time, name of the employee and the name of the area to which the key is taken are indicated. The staff member signs his/her signature opposite these data.

These measures are designed to clearly delineate access to the rooms and to link the responsible person, so that in case of disputes the hotel administration can quickly sort out the situation and restore the picture of what happened. But the staff can make mistakes - not to make entries in the log, accidentally or deliberately give the keys to another responsible person, lose the keys, etc. All this can seriously affect the reputation of the hotel and the trust of the staff to each other.

To simplify the process of administration and key storage in hotels, there is a more modern and reliable way - the use of intelligent systems.

Working time
High security
of control
Integration with

Electronic key systems ECOS

Modern ECOS storage and administration systems offer tangible benefits:

  1. Keys can be used only after the employee has been authenticated;
  2. Automatic recording of staff working hours;
  3. Possibility of taking the key only at a certain time;
  4. 24/7 access control to the premises.

Authentication options

PIN code
Face ID
QR code

Key placement options

Without case
With case
In the cell

Keychains ECOS are made of stainless steel and operate automatically. In the event of a power failure, the keypad can operate for several hours on its own built-in battery. The keys are controlled and accessed on a convenient touch screen, the system is intuitive and easy to use.

hotel key holder

The size of key systems depends on the needs of a particular hotel. The wall-mounted version is suitable for small and medium-sized hotels, the floor-mounted version of large systems can be installed with one-sided or two-sided placement of key slots. Doors of key boxes can be steel or transparent, there is also an option of installation of roller shutter doors.

If necessary, video surveillance can be installed in the room with the keypad as an additional control measure. The camera recordings are stored on the same servers where the information of the main system is recorded. The recordings can be viewed at any time.

Thus, thanks to all these advantages, the use of ECOS smart keypads through automation and access control has a positive effect on the operation of any hotel.

Video of the operation of the Ecos intelligent key management system in business centers:

Receiving a key in the system

  1. Authentication of a user in the system
  2. Opening the door
  3. Selecting a key to which a user has the access rights (LED backlighting)
  4. Receiving the key
  5. Closing the door

Return a key in the system

  1. Authentication of a user in the system
  2. Opening the door
  3. Returning the key (LED backlighting)
  4. Closing the door

Contact us

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